IMRI Placement Partner template

The IMRI placement partner letter is a working template for an employer or recruitment agency that wants IMRI to share suitable student profiles for stated vacancies. It records the limited placement relationship, candidate-sharing expectations, initial no-cost hiring terms, permitted employer-name and logo use, and the authorized representative's acceptance.

Use the placement partner letter to record a clear request

A placement partner request letter documents what an employer is asking IMRI to do and what the employer permits in return. The template supports full-time or part-time vacancy requests and gives both parties a shared written reference before profiles are exchanged.

Complete the document only after the vacancy, desired skills, work arrangement, location, selection process, and employer contact have been confirmed. The source template states that IMRI will provide the service at no cost for the first two candidate hires within six months. Confirm that term directly with IMRI before signing, especially if the hiring requirement or timing differs.

Employers that need information about the wider relationship can review the IMRI association page. Details about submitting vacancies and working with the placement team belong on the IMRI recruiting page.

Information to prepare before completing the template

A specific request helps IMRI identify relevant profiles and helps candidates understand the opportunity. Prepare the following details before filling the letter:

• Legal employer name: use the registered company or agency name that will appear in hiring communication.
• Authorized representative: provide the name, designation, business email, phone number, and signing authority.
• Vacancy details: state role title, number of openings, employment type, location or remote arrangement, and expected joining period.
• Candidate criteria: identify essential skills, experience level, qualification, portfolio needs, and any genuine screening requirement.
• Selection process: describe application review, assignment, interview stages, decision owner, and expected response dates.
• Employment terms: share compensation, work hours, probation, benefits, contract length, and any binding conditions in the actual vacancy document.
• Logo permission: confirm the exact company name, approved logo file, usage period, and contact who can approve placement-page or brochure use.

The National Career Service's placement organization guidance describes practical recruitment functions such as posting jobs, searching suitable profiles, and sending interview invitations. Those functions reinforce the value of accurate vacancy data and a traceable employer contact.

Editable IMRI placement partner request template

Replace every bracketed field, delete instructions that do not apply, and have an authorized representative review the final wording. This page provides an operational template, not legal advice or a substitute for an employment agreement.

Request to become an IMRI Placement Partner

Date: [DD/MM/YYYY]

To: The Placement Team, IMRI

We, [legal name of company or agency], request association with IMRI as a placement partner for our current and future hiring requirements.

Our authorized contact is [name and designation], reachable at [business email] and [phone number]. Our current requirement is for [role title and number of openings], offered as [full-time or part-time] work at [location or remote arrangement]. The expected joining period is [date or range].

We request IMRI to share relevant student profiles from its available pool based on the vacancy information and essential criteria we provide. We understand that profile sharing does not guarantee candidate availability, interview attendance, selection, acceptance, or employment performance.

We will review profiles fairly, protect candidate information, use it only for the stated recruitment purpose, and communicate interview or selection updates through the authorized contacts.

Subject to IMRI's confirmation, we understand that this placement support is provided at no cost for the first two candidate hires completed within six months from [start date]. Any service outside that scope will require separate written agreement.

We permit IMRI to display our approved company name and logo in its placement-partner list and related recruitment material during [permission period]. IMRI may publish vacancy information supplied and approved by us. Each party must obtain approval before using the other's marks beyond this stated purpose.

This association is limited to the terms recorded in this letter and does not create an employment agency, exclusivity, guarantee, or authority for either party to make commitments on behalf of the other.

Accepted for [company name]

Name: [authorized representative]

Designation: [designation]

Signature: [signature]

Date: [date]

Company seal, if used: [seal]

Review candidate data and brand permission carefully

Resumes and contact details should be available only to people involved in the stated recruitment process. Set an internal retention period, restrict forwarding, and remove profiles when the hiring purpose ends, subject to applicable law and legitimate recordkeeping needs. Tell IMRI promptly if a vacancy closes or the authorized contact changes.

Logo permission should be equally precise. Supply an approved file and basic usage instructions, and avoid giving an open-ended right that exceeds the placement relationship. If either party wants to use a testimonial, candidate result, employer quote, or additional campaign material, obtain separate written approval for that specific use.

The letter does not replace a vacancy or employment document

The placement partner letter records cooperation between IMRI and the employer. It does not contain all terms a candidate needs. Give shortlisted candidates a clear job description and provide the successful candidate with the appropriate offer, contract, or appointment document before work begins.

Do not promise selection, salary growth, placement certainty, or candidate performance through this template. Recruitment decisions should follow the employer's stated criteria and applicable employment rules. Sensitive or discriminatory criteria should not be added merely because they are easy to screen.

Send a complete, signed request to IMRI

After internal review, place the final text on company letterhead if required, sign it through an authorized representative, and retain a copy. Send the letter with the vacancy description, selection contact, timeline, and approved logo file. Ask IMRI to confirm acceptance and the effective date in writing before candidate profiles are requested.